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Seven Steps to a Vital Videoconference
from:Author: Diane DiResta
Seven Steps to a Vital Videoconference
When it's time for your fifteen minutes of fame will you be
ready? With videoconferencing becoming common place in 21st
century communication, executives, entrepreneurs, and leaders
need to be media savvy. Here's how to put your best face forward:
1. Prepare. It's not enough to show up to speak. Practice with
the technology an hour before your presentation and rehearse
your message points. Don't wing it.
2. Pause and Listen. Expect time delays. A weak video signal
could cause a delay or echo. Allow ample time for your message
to reach the other site and wait for a response before you
resume making new remarks.
3. Use Small Gestures. Actions are amplified on videoconference.
Wild, sweeping movements can result in distorted, fuzzy images.
4. Appoint a Moderator. The moderator facilitates the meeting,
introduces guests, and keeps the presentation movoing. The
moderator or a designated person operates the technology to free
speakers to focus on the message.
5. Dress for TV. Avoid distracting jewelry, shiny clothing, and
large, bold patterns. Keep another shirt or blouse in the office
for late day videoconferences. Perspiration stains and wrinkles
will be noticeable on video. Keep powder handy for shiny noses
and bald spots.
6. Create a Connection. Begin with hello. The wave is a standard
greeting in videoconferencing. Use the zoom function on the
camera to establish eye contact. It's difficult to communicate
without viewing facial expressions from the remote site.
7. Minimize Distractions. Keep noise down by restricitng
movement in and out of the room. Turn off all beepers and cell
phones at the beginning of the meeting. Place a "Do Not Enter"
sign on the door and change activities frequently to maintain
attention and avoid the boredom factor.
Nothing can replace in-person communication. But if you master
the techniques of online communication, videoconferencing is the
next best thing to being there.
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Copyright Diane DiResta, 2004. All rights reserved.
About the author:
Diane DiResta is President of DiResta Communications, Inc.,a New
York City based consultancy. She is author of Knockout
Presentations: How to Deliver Your Message with Power, Punch,
and Pizzazz (Chandler House Press) http://www.diresta.com
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